Poster Guidelines

Congratulations on the acceptance of your poster proposal to AERI 2015! The official AERI poster session will occur on Wednesday, July 15, 2015 from 4:00 to 5:30pm. However, the posters will be set up and available for browsing by the morning of Monday, July 13, 2015, and they will remain available for viewing all week.

Ricky Punzalan has graciously offered to print all of the posters at the University of Maryland so you will not have to travel with them. Please submit a pdf of your posters by email at aeri2015 [at] umd.edu on or before Wednesday, July 1, 2015. The AERI 2015 hosts will set up the posters for you at the conference site.

Deadlines

Posters must be sent by email at aeri2015 [at] umd.edu on or before Wednesday, July 1, 2015.

Guidelines
  • All submissions must be in PDF format.
  • All submissions must be original work, and not published elsewhere.
  • Submitters agree that they will be present at the AERI poster session on Wednesday, July 15.
  • All posters must be removed by noon on Friday, July 17. You may take your poster home with you.
  • A poster is intended to provide a visually compelling and easily understandable presentation of your results. While during regular poster sessions we expect someone to be available at each poster to answer questions or add additional details, the poster should be self-explanatory for someone who just walks up and looks at it.
  • Each poster must not exceed dimensions of 29 inches x 36 inches.
  • It is extremely important that the text be readable. Therefore, modest amounts of text in a large font are critical. A sans serif font (e.g., Helvetica) is the most readable for material of this sort. Titles and main headings should be no smaller than 72 pt. font. Ideally, there should be no text smaller than 36 pt. font. The very smallest text must be at least 24 pt., but even at that size, it will be hard for observers to read. These obviously put severe constraints on how much text you can have, but that’s important for readability by someone standing nearby.
  • Similarly, figures, tables, and charts should be large enough to be read easily. Be sure such items are labeled very clearly, again in a large font.
  • Design is a key element of posters. Simply pasting the pages of an abstract or paper to the poster constitutes a very poor presentation and should be avoided. You should aim for an attractive layout that gets your message across clearly. If you need so many words to convey your message that you run out of space, maybe the problem is the message itself. Simplify what you present. If there are subtleties or complexities, these can be conveyed verbally.
  • The AERI 2015 hosts will set up the posters for you at the conference site. Each poster will be displayed on an easel with foam board backing. If you require additional presentation supplies, please bring them with you.
  • The top left section of the poster must contain:
    • Title of the poster.
    • Name and institutional affiliation of each author.
Best Poster Contest

There will be a competition for best student poster at the poster session on Wednesday, July 15! Several monetary awards will be awarded to the best posters. In light of this information, if you would like to revise your abstract, please do so by Friday, May 15. Send your revised abstract to aeri2015 [at] umd.edu.Posters will be judged by a panel of judges based on the following criteria:

  • Significance: practical or theoretical
  • Research Design and Method
  • Oral presentation
  • Organization, clarity, and aesthetics of visual materials

Additionally, there will be an Audience Choice Award that will decided by the audience at the poster session.

Prizes awarded will be:

  • Best Poster ($150)
  • 1st Runner Up ($125)
  • 2nd Runner Up ($100)
  • Audience Choice Award ($125)

We’re looking forward to seeing you at AERI in July!

AERI 2015 Poster Session Co-Chairs

Lorraine Richards Bornn (Drexel University): llr43 [at] drexel.edu
Michelle Caswell (UCLA): caswell [at] gseis.ucla.edu